College facilities may be utilized for certain events, 包括会议, 研讨会, 午宴, 表演, 和宴会, but are predominantly for use by the College’s departments and sponsored organizations. Additional leasing is available for non-profit organizations ONLY. Facilities scheduling is coordinated through the department of 采购 and 合同. Please review the information below and contact 386-754-4226 or Scheduling@第五代计算机.edu if you have any questions.
A request form must be completed and approved. 下载表格: Facilities Use Request, Updated April 2022
*Note: Download document before filling or information may be lost. Fields do not work in some browsers. Currently, digital signatures are not authorized. Please print, hand-sign, and either mail to our office or scan and email.
当提出请求时, please be sure to thoroughly read the entire document and complete pages 1-4 only. Fees vary according to the type of user and requirements. Once the paperwork is completed it should be returned to the 采购 & 合同部门 进一步分发. This must be done at least 30天前 参加活动. It is important for paperwork to be returned in a timely manner so that arrangements can be made for the scheduling of services (i.e. Custodial and 维护 for facility set-up and cleaning, 视听 for public address systems, Public Information for event promotion, and Security for various needs.) In addition to the contract, we must have your organization’s certificate of liability insurance, W9 if you have not done prior business with the College, and proof of tax exemption.
The forms may be emailed to Scheduling@第五代计算机.Edu或邮寄至:
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采购 & 合同
书院东149号
Lake City, FL 32025-2007
*Note: Only upon receipt of the fully executed contract, 保险证明书, 并支付所有费用, will the facility be reserved.
Do not rely solely on the reservation approval to confirm your needs. A follow-up phone call to the following service coordinators is helpful to prevent problems due to possible lost paperwork or errors in paperwork.
餐饮
College approval is required when catering from an outside source to ensure that the food is prepared in an approved, licensed foodservice establishment. No food may be prepared in a private residence or on-site. Please contact our office to discuss what documentation may be required.
The College is now offering catering service through the Gateway Grille. 联系 Jason Thomas at 386-754-4299 or jtgatorman@yahoo.com.
监护- H.E.S.
联系人: 利亚姆.Boyd@HES.com
电话:904-574-7295
桌椅布置, 松木广场设置, request for additional trash receptacles, 以及事后清理.
维护
联系 兰迪·托马斯。 电话:386-754-4429或 蓝道.thomas@第五代计算机.edu.
Set-up of stage, bleachers, mats for HCC, set-up of risers, pianos in PAC.
视听
联系 兰斯低音 电话:386-754-4329或 兰斯.Bass@第五代计算机.edu.
Public address, PowerPoint presentation set-up, video recording of event, etc.
Public Information Office
联系 Stephen Culotti 电话:386-754-4247或 斯蒂芬。.culotti@第五代计算机.edu.
报纸宣传, recognition of your guests, photography during event and directional signage for arriving guests. All requests should be made 2 weeks in advance.
Wire holders for directional signage are available in the Public Information Office for display on a limited basis, 386-754-4247.
A dry mount and lamination service for directional signage is available through the 视听 Department, 386-754-4329.
Please ensure that you read and understand each page of the Facilities Use Request. It is the goal of the entire college family to ensure our guests have a positive experience while visiting our campus. By following these procedures we should reach that goal.
To review the full policy and procedure for College Facilities leasing, please visit the FGC 政策及程序 网页和滚动到 使用大学设施 (6Hx12:10-00).